Exhibitor information for manufacturers and non-manufacturers

Exhibitor Information for Oct. 15-19 2014 Seattle Auto Show
The rest of the website will be updated mid-July

Last updated September 18, 2014

This document contains all pertinent information relating to both manufacturer and non-manufacturer exhibitor participation in the Seattle International Auto Show. It includes show rules and regulations, move-in and move-out procedures, move-in and move-out schedules, contacts for key auto show services and downloadable and/or links to on-line forms (including their respective deadlines and order “codes”) to order parking permits, floral services, telecommunication services and guest passes. There are also links to services provided by GES and Edlen Electrical.

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Exhibitors' Manual

To order services, guest passes and parking permits

Visit our Order Forms section.
 

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GENERAL SHOW INFORMATION

ADVERTISING AND MARKETING OPPORTUNITIES

CREDENTIALS

DEADLINES

EVENT CONTRACTORS

EVENT SERVICES

EXHIBIT GENERAL INFORMATION

EXHIBIT MOVE-IN AND SET UP INFORMATION

EXHIBIT MOVE-OUT INFORMATION

FACILITY INFORMATION

FLOOR PLANS

HOTEL – OFFICAL AUTO SHOW HOTEL

INSURANCE REQUIREMENTS

LICENSING REQUIREMENTS FOR DEALERS

ORDER FORMS FOR EVENT SERVICES

PRODUCT SPECIALISTS INFORMATION – INSIDE EXHIBITS

RIDE AND DRIVES

GENERAL SHOW INFORMATION

Show Admission Prices

Adults - $14.00
Seniors (62+) - $11.00
Children 12 and Under – Free

Special ‘Behind the Curtain’ Opening Day - $35.00
Limited to 250 Wednesday, October 15, 2014 only at Noon

Tickets available online at www.seattleautoshow.com.

Show Contract, Payment, Floorplans & Liability Insurance Deadlines

Manufacturers:

June 15, 2014
August 15, 2014
September 11, 2014
September 11, 2014

Contract and 25% deposit due
Final Payment and Certificate of Insurance
Floor plans to Show Manager & GES
Certificate of Liability to Show Manager

Non-Manufacturers:

June 15, 2014
August 15, 2014
September 11, 2014

Due upon receipt of Contract -- 25%
Final Payment and Certificate of Insurance
Certificate of Liability to Show Manager

Show Office Hours

Wednesday, October 15 – Sunday, October 19, 2014.

Wednesday & Thursday
Friday
Saturday
Sunday

1 p.m. to 8:30 p.m.
1 p.m. to 9:00 p.m.
10 a.m. to 9 p.m.
10 a.m. to 5 p.m.

The Show Office telephone number during event days is 206-381-8000 and will be in service from Monday, October 13, 2014 through Sunday, October 19, 2014. Outside the above hours, please call the main Auto Show office number during business hours at 206-542-3551.

Show Eligibility

The Seattle Auto Show is produced by the Puget Sound Automobile Dealers Association expressly and exclusively for the manufacturers of new vehicles, and for franchised new car dealers. All other exhibitors are selected at the discretion of Show Management. Show Management reserves the right to exclude exhibits that are in conflict with its manufacturers and new car dealers, and those that are in conflict with its exclusivity clause with its corporate Show sponsors.

Show Exhibit Cost Per Square Foot

Manufacturer space - $3.55
Space does not include drayage, carpeting, or vacuuming.

Show Location

CenturyLink Field Event Center (CLFEC)
1000 Occidental Avenue South
Seattle, WA 98134

Show Move-in and Move-Out Dates and Times

West, East and North Halls
Move-in for freight: Monday, October 13, 2014
Move-out freight: Monday, October 20, 2014

Move-in for vehicles: Tuesday, October 14, 2014 Special early move-in is available for turntable/platform vehicles
Move-out vehicles: Sunday, October 19, 2014
Vehicles remaining in building overnight can be staged on 3rd Floor Vehicle Staging Area until Noon

Concours Level
Move-in for freight: Monday, October 13, 2014 at 2 p.m. and Tuesday day, October 14 from 8 a.m. – 5 p.m. as accessible
Move-out freight: Sunday, October 19, 2014 - Monday, October 20, 2014

Move-in for Vehicles: Tuesday, October 14, 2014 from 8 a.m. – 5 p.m.
Move-out Vehicles: Sunday, October 19, 2014, After Show
Vehicles remaining in building overnight can be staged on 3rd Floor Vehicle Staging Area until Noon

Ride and Drives
Move-in vehicles and freight: Per Contract
Move-out: Sunday, October 19, 2014
Vehicles remaining in building overnight can be staged on 3rd Floor Vehicle Staging Area until Noon

Corporate Sponsor Exhibits Move-in: Per individually scheduled times Move-out: Sunday, October 19, 2014 - Tuesday, October 21, 2014, Noon

Show Parking

  • The CenturyLink Field Event Center includes a multi-level parking garage that is very convenient for show exhibitors.
  • Parking is available on a daily basis, payable as you enter the garage, or exhibitors may purchase full-show parking permits that allow unlimited in-and-out privileges on all event days.
  • A permit order form with pricing information is located in the Order Forms section of this manual. To order PARKING by credit card, please call Show Office (206) 542-3551. NOTE: Overnight parking is not allowed in the CLFEC parking garage or in the North Parking Lot.

Garage Height Restrictions: The maximum allowable vehicle height in the parking garage is 8 feet, 6 inches. Please plan ahead to be sure your vehicles do not exceed the height limit.

Show Reduced-Price Guess Tickets

  • The Seattle Auto Show has reduced-price guest admission tickets available for exhibitors to purchase.
  • Guest admission tickets are $10.00 each and are valid for a one-time entry for customers, friends, family members, and others NOT working at the Show.
  • Please order reduced-price guest admission tickets by using the form found in the Order Forms section of this manual. Orders must be received by the Seattle Auto Show with payment in full by September 11, 2014.
  • Guest admission tickets ordered in advance will be mailed two weeks prior to the Show. Exhibitors may also purchase reduced-price guest admission tickets in the Show Office during all show hours.

Food Service Discount for Exhibitors
Exhibitors will receive a 10% discount at concession stands during show hours by presenting their exhibitor credentials at the time of purchase.

Semi-Trucks Delivering Manufacturer Exhibits:
Please check the Exhibit Move-in and Set-Up Information section of this manual for directions to the Exhibit Truck Check-in, for directions to the check-in location, and for a schedule of manufacturer truck move-in times.

After display properties are unloaded from trucks, there is no parking for semi-trucks on site.

Vendor’s Dining Room
The Vendor’s Dining Room is available exclusively to exhibitors Wednesday through Saturday from 1 p.m. – 7 p.m., and on Sunday from 1 p.m. – 3 p.m. The Dining Room offers high quality “Grab N Go” ala carte meals, beverages, and desserts. Check with the Show Office for daily menus and prices.

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ADVERTISING AND MARKETING OPPORTUNITIES

Auto Show Publicity and Marketing Contact for Publicity on Your Lineup

  • Telephone or e-mail Craig Chastain, Seattle Auto Show Director of Communications, with information and images of all of your 2015 models that are
    • 1) now on sale, and/or
    • 2) scheduled to be on sale.
  • The Show will promote these models immediately on our show website, www.seattleautoshow.com, and all other marketing venues.

    Craig Chastain, Director of Communications
    Seattle Auto Show
    Cell 206-499-7476
    craig@psada.com

Advertising in Official Auto Show Guide

  • The Official Seattle Auto Show Guide is distributed to more than 1 million readers as an insert in The Seattle Times Sunday edition, published the Sunday immediately before the auto show opens, and to over 100,000 viewers online at www.seattletimes.com.
  • This attractive, 20+ page, full-color, news stand quality, bound magazine is also distributed as an insert in the popular Seattle Met magazine with a print distribution of 40,000 and an online following of over 400,000.
  • This publication is distributed to show attendees when they enter the show.
  • The publication includes editorials, photographs of most of the show’s features and new models, as well as a full double-page, pull-out floorplan.
  • Now you have an opportunity to place an advertisement in this important publication at specially priced Auto Show rates. The publication is produced for the Seattle Auto Show by Sagacity Media, Inc.

Contact: JoAnn Baker at Seattle Met (206) 387-4036, jbaker@seattlemet.com.

Advertising and Publicity Promoting the Seattle Auto Show

  • Nearly $3,000,000 in advertising and publicity is generated for the Seattle Auto Show.
  • In 2013 the Seattle Auto Show media blitz registered more than 23 million impressions. The extensive market reach includes Washington State, Idaho, Western Montana, Central and Southern Alaska and British Columbia.
  • The Show is promoted by TV, radio, Internet, Facebook, Twitter, Instagram, Google+, Tumblr, Apps, blogs, and special automotive sections in nine metropolitan newspapers located in major cities throughout Western Washington.
  • It is also heavily publicized in major regional magazines, and by dozens of special program features produced by popular regional and national radio, television and newspaper personalities.

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CREDENTIALS

For security purposes, all personnel working in the CLFEC during move-in, move-out and on all show dates must wear their Show Credentials at all times.

Factory Representatives, Exhibit Houses, and Detailers

Show Management provides Show Credentials to factory and exhibit house representatives and detailers working for outside detail companies. Show Credentials can be picked up at the Show Office during move-in and must be worn for admittance to the CLFEC during move-in, move-out, and on all show dates.

Early Entry Into Event Center Before 8 a.m. on Move-In Days:

  • Workers arriving prior to 8:00 a.m. on Monday, October 13 or Tuesday, October 14, when the Show Office opens, can enter via the loading dock on the northeast corner of the east side of the Event Center.
  • The attendant on duty will issue workers temporary credentials from the CLFEC security office. Workers will be required to show identification and proof of employment by a manufacturer or manufacturer-appointed contractor.
  • For details, please see Building Access and Security in the Facility Information section of this manual.

Product Specialists – Both Inside Exhibits and Ride & Drives

  • Show Management provides Show Credentials and a packet of show materials for each product specialist working at the Show.
  • To collect credentials during move-in, Product Specialists should report to the Show Office.
  • During event days, credentials can be picked up at the Show Office or at the West Entrance Show Desk (Occidental Street).
  • Credentials can be used, thereafter, to enter through any Show entrance.

Corporate Sponsor Exhibitors

  • Show Management will provide Corporate Sponsor exhibitor passes for every worker. If the number of workers exceeds six (6), the corporate exhibit can submit an Alpha list to Show Management.
  • When workers arrive at any exit or at the Show Office, their names will be checked off and they will be admitted into the Show.
  • A combination of Exhibitor badges for managers, and names on a list for workers is available. Please contact Linda Halverson linda@psada.com with your request.

Aftermarket Exhibitors

  • Aftermarket Exhibitors are issued Exhibitor Badges for up to six (6) individuals working in its exhibit.
  • Exhibitors having more than six (6) workers are asked to provide Show Management with an Alpha list of all workers working in its exhibit.
  • Lists will be kept at all entrances.
  • When workers arrive, they will be checked off the list and be admitted to the Show.

Any questions should be directed to Linda Halverson, linda@psada.com. Exhibitor badges can to be picked up in the Show Office during move-in.

Dealership Employee

  • There are NO SHOW CREDENTIALS provided to dealership employees. Dealership employees may use any entrance by showing their BLUE Dealership Identification Card or proof of insurance issued by the dealership.
  • Employees without the above identification must report to the Show Office.

Guests of Dealership Employees

  • Guests of dealership employees (including family members and friends) may purchase a reduced-price guest admission ticket for $10.00 in the Show Office during all show hours.
  • Dealers may order reduced-price guest passes in advance by using the Guest Pass Order Form in the Order Forms section of this manual.

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DEADLINES

Following is a summary of various Seattle Auto Show deadlines.

For direct links to the websites for ordering services from GES and Edlen Electrical or to download Auto Show order forms, please click on the websites or forms shown below.

Deadline
Immediately
June 15, 2014
August 15, 2014
September 10 – Oct. 8, 2014
September 11, 2014
September 11, 2014
September 11, 2014
September 11, 2014
September 11, 2014
September 15, 2014
September 15, 2014
September 19, 2014
September 20, 2014
October 1, 2014

Service/Item
Aftermarket Booth Exhibit Space Deposit Due
Manufacturer Exhibit Space Deposit Due
Final Payment for Exhibit Space Due (all exhibitors)
Freight Delivery Window to GES prior to Show
Reduced Price Guest Pass Orders to Seattle Auto Show
Booth Exhibitor Credential Orders to Seattle Auto Show
Full-Show Parking Pass Orders to Seattle Auto Show
Liability Insurance Policy to Seattle Auto Show
Manufacturers’ Floor plans to Show Manager and GES via E-mail
Manufacturers’ Electrical Plans & Orders to Edlen
Booth Electrical Orders to Edlen for Over 5 amp Service
Hotel Reservations for the Silver Cloud – Stadium
GES Services Discount Price Order Deadline
Network Services Advance Order Deadline to CFLEC

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EVENT CONTRACTORS

Edlen Electrical Exhibition Services – Official CLFEC Contractor Edlen Electrical Exhibition Services is the exclusive electrical contractor for the Seattle Auto Show and the CLFEC.

To access Edlen’s online ordering system, please visit the Order Forms section of this manual.

  • 24-Hour Power Needs To Be Requested
    • In cooperation with CenturyLink Field Event Center, Edlen Exhibition Services has adopted “Green” policies in respect to both trade shows and exhibit.
    • Edlen is required by CLFEC to turn off all exhibit hall power 30 minutes after the show closes each day and turn it back on 30 minutes before show opens.
    • Exhibitor participation is appreciated in turning off the power in your exhibit at the close of each day. Power will be cut off to your booth unless you order 24hour power.
    • Edlen recommends that exhibitors shut off power to any devices in their exhibit at show closing, especially computers.

If you require your power to be left on 24 hours a day, please be sure to mark this on your order form. If you have already placed your order with Edlen, you may send in a revised order to include 24-hour power to your order.

Power is left on during Show move‐in to allow for uninterrupted power to work crews.

If you have any questions or concerns please feel free to contact our offices at 206-781-2411, by FAX at 206-781-2270, or Nora Lee @ nlee@edlen.com.

  • Edlen Availability
    Edlen Electrical staff will be available during move-in and all show hours to help with individual exhibitor needs
  • Manufacturer Electrical Plans and Orders
    • All electrical plans and orders for electrical service must be sent to Edlen Electrical Exhibition Services at the address listed below no later than September 15, 2014.
    • You may download forms from Edlen and submit them. To download forms (there are two – labor and rates) please go to Order Forms for a direct link to Edlen.
    • Please note the deadline date for the advanced payment discount rate.

      ATTN: Nora Lee
      Edlen Electrical
      5931 Fourth Avenue South
      Seattle, WA 98108
      (206) 781-2411 or nlee@edlen.com
  • Corporate Sponsor Exhibits Electrical Orders
    Electrical Service to Corporate Sponsor Exhibits must be made directly with Edlen Electrical. See the Order Forms section of this manual to order additional electrical service.

Please note the deadline date for the advanced payment discount rate. Any questions regarding electrical power should be directed to Nora Lee at Edlen at nlee@edlen.com.

  • Electrical Service Provided to Aftermarket Booth Exhibitors
    (Does not include corporate Sponsors booths)
    • Aftermarket booths will be provided one 5 amp outlet for each aftermarket booth unit.
    • Additional electrical requirements must be paid for by the exhibitor and must be arranged for through Edlen Electrical.
    • If additional electrical power is needed by an exhibitor, an electrical service order form must be completed and returned directly to Edlen Electrical prior to September 15, 2014.
    • The cost of the additional electrical service will be the responsibility of the exhibitor.
  • Non-Manufacturer Exhibits on the North Concourse
    • Additional overhead lighting is provided by the Show.
    • Basic 5 Amp power will be provided by the Show in locations determined by the layout of the exhibitor.
    • Additional electrical requirements must be paid for by the exhibitor and must be arranged for through Edlen Electrical.
    • See the Order Forms section of this manual to order additional electrical service.
    • Please note deadline date for advance payment discount rate.
  • Underwriter Laboratory Equipment Approval Required
    All electrical equipment used in the Show must be Underwriter Laboratory approved. No show-provided electrical equipment (i.e., extension cords, electrical distribution panels, spotlights, etc.), may be removed from the facility by an exhibitor.

GES – Official Show Contractor

GES sends out its Auto Show Exhibitors Packet in July.

Please go to the Order Forms section of this manual for further information on ordering services from GES.

  • Please note deadline date for discount rate..
  • Forklift Service from GES
    Forklift service is available through GES. See the GES contact information in the Order Forms section of this manual. Corporate Sponsor exhibit management teams should work directly with GES.
  • Furnishings and Accessories from GES
    Furnishings and accessories are available through GES. Please go to the Order Forms section of this document for GES ordering information. Corporate Sponsor exhibit management teams should work directly with GES.
  • Vacuuming of Exhibit Carpeting from GES
    • GES is the exclusive provider of vacuuming services for the Seattle Auto Show unless you have contracted with companies, such as McNabb.
    • Because of local union labor requirements, all other vacuuming of manufacturer exhibits must be arranged through GES.
    • Exhibitors are required to keep their exhibit area clean and vacuumed, daily.
    • See the Order Forms section of this manual for a direct link to GES services. Please note deadline date for discount rate.

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EVENT SERVICES

Audio Visual Services

Contact William Pounds at AVMS – 206/694-4444 or wpounds@avms.com

Detailing Services

Floral Services – from City Garden Services, Official Auto Show Florist

  • City Garden Services is the official floral provider for the Seattle Auto Show.
  • For information please e-mail Todd Paul at toddapaul@gmail.com or see the floral order form in the Order Forms section of this document.

Network Services and WiFi

  • Internet Services are provided by CenturyLink Field Event Center. Click Here to download a Network Service Order Form that you can return by email.

    Please note the advanced order discount rate of October 1, 2014.
  • WiFi Service Provided at NO COST.
    W-Fi Services are provided at no cost to exhibitors. Wireless Internet may be limited in certain locations in the CLFEC.

    This does NOT include other Internet connections you may need for your exhibit. You will need to order these services and pay for them directly through CenturyLink Field Event Center. For these services Click Here to download a Network Service Order Form that you can return by email. Please note the advanced order discount rate of October 1, 2014.

Security

  • CLFEC Provide Security Guards
    If you wish to arrange special security for your display you may contact building security management (First & Goal) at 206/381-7510. They will bill you directly for the additional service.
  • Off-Duty Seattle or King County Police Officers
    If you want to hire off-duty Seattle or King County police officers, please contact Linda Halverson at 206-542-3551 for contact information.

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EXHIBIT GENERAL INFORMATION

Carpeting and Protective Plastic During Move-in and Removal

Carpeting

  • It is mandatory that all main floor exhibits be totally carpeted or use alternative, attractive floor coverings at the exhibitor’s expense.
  • Carpeting is only included in the cost of exhibit space located on the Concours Level.
  • Carpeting for all other areas is the expense of the exhibitor.

Protective Plastic on Carpeting During Move-in and Removal By Exhibitor

  • At no time should manufacturer exhibitors remove the plastic installed to protect the carpet until all the exhibit vehicles are in place and detailed.
  • Once the vehicles are in place and detailed, the exhibitor may remove the plastic and place it in the public aisle for the show cleanup crew to pick up.
  • All plastic must be removed from carpeting and placed in the aisle for pick up no later than midnight, Tuesday, October 14, 2014.

Crate Removal and Labor Deadlines

Labor should be ordered in accordance with your display move-in schedule. All crates must be emptied prior to 6:00 p.m. on Tuesday, October 14 so GES can remove them before daybreak on Wednesday, October 15th. If you have questions, contact Greg Casey at gcasey@ges.com.

Exhibits Along Walls with Doors

Exhibits directly against a wall that has a door, cannot block access to the door. If a door is located in a display, the exhibitor is required to provide unobstructed access to the door.

This is not referring to exhibits in the East Hall along east facing exiting doors.

Exhibit Floorplan Submittal Information

All manufacturer exhibitors must provide a scale floor plan and an electrical plan of their display to Show Management, GES, and Edlen Electrical by September 11, 2014.

  • Show Management: Via e-mail to Jim Hammond at jim@psada.com.
  • GES: Via e-mail to Greg Casey at gcasey@ges.com
  • Edlen Electrical: Electrical plans via mail or FedEx to:

    Nora Lee
    Edlen Electrical
    5931 Fourth Ave S., Suite 200
    Seattle, WA 98108
    (206) 781-2411
    nlee@edlen.com

Exhibit Display Vehicle Key Check-in

  • The Seattle Fire Department requires that the keys for all show vehicles be held in a secure cabinet in the Show Office during all non-show hours in case of an emergency that would require the fire department to remove a vehicle from the building.
  • Information regarding this collection process will be distributed to each display area containing vehicles during move-in.

Exhibit Set Backs

The Seattle Fire Marshal has set exhibit and vehicle setbacks in the Show.

  • Two foot (2’) set backs are required along all aisle ways and between exhibits with common borders.
  • If an exhibitor does not conform to these setback requirements, the Fire Marshal has the authority to require the exhibitor to move the exhibit or vehicles to meet specifications.
  • No furniture, platforms, turntables, or any other exhibit items may be placed in setbacks.

Exhibits Space Allocation, Set Up, Height Limitations

Space Allocation

  • Space allocation and location is determined by the Show Manager. Show Management reserves the right to change the floor plan, if necessary.

Blocking Other Exhibitors

  • Exhibitors will cooperate with adjoining displays and refrain from blocking access to and from a neighboring exhibitor and shall not unduly cut off the general view.

Height Limitations

  • Ceiling heights vary within the CLFEC and exhibitors should check with Show Management if displays approach the heights listed for each exhibit hall shown below.
  • East Hall Height: A maximum exhibit height of 20’.
  • West Hall Height: The majority of the West Hall has a ceiling height of 40’. However, in a few areas around the perimeter on the north, east and south sides of the hall, exhibit height is 20’ with a preferred exhibit height limited to 18’ to allow for a clearance beneath the sprinkler heads. The 18’ height restriction is adjustable if the exhibit house works with Show Management to pinpoint the location of the exhibit property in relation to the sprinkler heads.
  • Most exhibits in these areas are not affected and, in most cases, large displays can be positioned to accommodate the lower ceiling height and sprinkler heads. Exhibits that exceed 18’ height should be cleared with Show Management for special approval.
  • North Concourse Height: The North Concourse, accessed from the northwest corner of the West Hall, has a ceiling height of 40+ feet
  • Concours Level Heights:
    • Main Exhibit Area Height
      Ceiling height is limited to 13 feet to accommodate sprinkler heads. Exhibits exceeding the 13’ must check with Show Management for approval.
    • North Wall Height in Concours Level Height
      Ceiling height along the north wall is 10’ for the first 27’ from the wall.
    • Roll-Up Door into Concours Level from Parking Garage Height
      The maximum height of entry doors between the parking garage and the Concours Level is 9 feet. If your exhibit is too large to get in through the roll-up door, contact Greg Casey at GES, gcasey@ges.com or 206-423-6390 to make arrangements to have your exhibit brought in through the freight elevator, size permitting.
  • Parking Garage Height
    The maximum allowable vehicle height in the parking garage is 8 feet, 6 inches. Delivery trucks and vans taller than 8 feet, 6 inches will not fit. If your exhibit delivery vehicle is too tall to access the parking garage, contact Greg Casey at GES, gcasey@ges.com or 206-423-6390 to have the exhibit brought into your exhibit space with a forklift.

Exhibitor Services Included in Aftermarket Booth Space Fee

The following items and services are included in the space rental charge for each aftermarket booth space:
(1) One (1) 5 amp outlet
(2) Fabric back wall – 8’ high
(3) Fabric side walls – 36” high
(4) Blue carpeting
(5) Overhead lighting (if applicable)

Exhibitor Services Not Included in Manufacturer Space Fee

Manufacturer exhibit space rental does not include electrical, drayage, carpeting, or vacuuming. These services are offered through GES and Edlen Electrical. See Show Contractors for more information.

Carpeting, or an alternate, attractive floor covering, is mandatory for all manufacturer exhibit spaces.

Forklift Services from GES

Forklift service will be available through GES with the cost charged to the Exhibitor. See the GES contact information in the Order Forms section of this manual.

Freight Deliveries

The CLFEC will not accept advance shipments of freight or materials prior to Monday, October 13, 2014.

All shipments delivered to the CenturyLink Field Event Center must:

  • Clearly identify the name of the exhibit the shipment is being shipped to, and be directed to the attention of GES.
  • GES and the Show Office will not accept C.O.D. deliveries.
  • To ship directly to the CenturyLink Field Event Center, use the following address:
    • CenturyLink Field Event Center, Seattle Auto Show, YOUR EXHIBIT NAME, C/O GES, 1000 Occidental Street South, Seattle, WA 98134.
  • All freight scheduled to arrive prior to the Show MUST be delivered to the GES warehouse at 4060 Lind Avenue SW, Renton, WA 98057 and must arrive between Wednesday, September 10 and Wednesday, October 8, 2014.

If you have any questions, please contact Greg Casey at gcasey@ges.com or call 206-423-6390.

Literature Storage

All literature and surplus product must be stored within an exhibitor’s display space. Fire department regulations prohibit the storage of literature or any other flammable items behind draperies or in front of doorways. Arrangement for storage of large quantities of literature or products must be made with GES.

Pre-Owned Vehicles

The Seattle International Auto Show allows auto manufacturers to display one pre-owned vehicle per exhibit.

Promoting at the Show

Exhibitors may only promote within the confines of their area or in areas approved by the Show Manager. Selling or promoting, including the distribution of literature, is strictly prohibited in the fire lanes and in the CLFEC Parking Facility, other than the Ride and Drive Center. Only manufacturer produced or approved materials can be displayed or distributed from a manufacturer exhibit.

Sound Equipment and Music in Exhibits

  • Sound Equipment
    Muted sound equipment incorporated into displays is permitted. Such sound devices must be operated in a subdued manner so the volume is generally confined to the Exhibitor's own space. The volume must be controlled in a manner satisfactory to the Show Manager.
  • Music at the Show
    Due to ASCAP and BMI licensing restrictions, there cannot be any copyrighted music, not owned by the manufacturer, played in any exhibit at the Seattle Auto Show, unless the manufacturer has expressed approval from the owner or assigned agent of said music, such as Serius/XM or the distributor of said music. The manufacturer takes full responsibility in the use of said music, and holds the Seattle Auto Show harmless from any liability that might arise out of such use.

Music produced by a manufacturer, which is the property of the manufacturer, may be used throughout the Show.

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EXHIBIT MOVE-IN AND SET UP INFORMATION

Move-in Route Map

Download the Move-in Route Map

Disabling Batteries, Fuel Caps, and Preparing Electric Vehicles

Once display vehicles have been positioned in the display area, the Fire Department requires exhibitors to:

  • Disconnect and tape the ends of the battery cables with UL-approved plastic electrical tape
  • Tape all non-locking fuel caps
  • If the fuel cap door must be unlocked from inside the vehicle, then a locking fuel cap is not necessary.
  • Vehicles using AC/DC converters must have the security system fuse disconnected to prevent the public from setting off the vehicle alarm.
  • Fully electric batteries must be disabled.

Manufacturer Exhibit Truck Move-In
and aftermarket exhibit move-in

All Manufacturer exhibit transport trucks must report to the marshaling area, Point A (see the Move-in Route Map), a minimum of 2 hours prior to their scheduled move-in time as shown on the Show’s exhibit move-in schedule (see Manufacturer Exhibit Move-in Schedule), but no earlier than 10:00 p.m. on Sunday, October 12, 2014.

GPS Address of Exhibit Truck Marshalling Yard

  • The address of the Exhibit Truck Marshalling Yard is 700 Occidental Avenue S, Seattle, WA 98104.
  • Click here to download Exhibit Truck Marshalling Yard Driving Directions.
  • All trucks carrying exhibit properties are required to check-in at this point.
  • GES will provide drivers with staging information after they check in.

Monday, October 13, 2014 is the only day that manufacturer exhibit trucks may enter the building. Any manufacturer exhibits that arrive thereafter must be unloaded at the CLFEC’s loading area. Forklifts must be used to deliver freight. For late arrival contact Greg Casey at GES, 206-423-6390 or at gcasey@ges.com.

Manufacturer Exhibit Truck Move-In Schedule
and aftermarket exhibit move-in


Following is the preliminary manufacturer exhibit move-in schedule for Monday, October 13, 2014 provided by GES. Factories will be notified directly by GES should there be any revisions to this schedule.

West and East Halls

Name Grid Number Time

Acura
Audi
AutoTrader.com
BMW
Buick
Cadillac
Chevrolet
Chrysler
Dodge
Fiat
Ford
GMC
Honda
Hyundai
Jeep
Kia
Lexus
Lincoln
Maserati
Mazda
Mercedes-Benz
Mini
Nissan
Ram
Scion
Subaru
Toyota
Volkswagen
Volvo

W-1
W-10
B-2
W-3
W-12
W-12
W-12
E-1
E-3
E-4
W-7
W-12
W-4
W-6
E-2
E-11
W-9
W-8
E-9
W-11
C-11
E-6
E-12
E-5
E-7
E-8
W-5
W-2
C-10

11 a.m. & 4:30 p.m.
7:30 a.m.
7:00 a.m.
10:00 a.m.
7:30 a.m.
7:30 a.m.
7:30 a.m.
8:00 a.m.
8:00 a.m.
8:00 a.m.
2:00 p.m.
7:30 a.m.
10:00 a.m.
7:30 a.m.
8:00 a.m.
7:00 a.m.
10:00 a.m.
11:00 a.m.
8:00 a.m.
9:00 a.m.
4:00 p.m.
1:30 p.m.
9:00 a.m.
8:00 a.m.
12:00 p.m.
10:00 a.m.
4:00 p.m.
8:30 a.m.
4:00 p.m.

Concours Level

The following Concours Level manufacturer exhibits will move in on Monday afternoon, October 14, 2013 after 4:00 p.m. or on Tuesday, October 15 from 8:00 a.m. through 5:00 p.m.

Name Grid Number

Aston Martin/Lotus
Bentley
Infiniti
Jaguar
Lamborghini
Land Rover
Mercedes Benz
Porsche
Rolls-Royce
Smart
Volvo

C-13
C-3
C-7
C-4
C-1
C-5
C-11
C-12
C-2
C-14
C-10

West and East Hall Special Scheduled Move-ins

The following displays will move in on Tuesday, October 14, 2014:

Name Grid Number Time

Griot’s Garage
BECU
Ferrari
M.C. Electric
State Farm – Main Floor

B-4
B-3
E-10
B-11
B-1

8:00 a.m.
8:00 a.m.
4:00 p.m.
4:00 p.m.
8:00 a.m.

West Hall West Wall Booths

Name Booth Number Time

Alpha Steel Buildings
City Light
CNG Northwest
PGP Motorsports Park
Seattle Met

B-8
B-7
B-9
B-10
B-5

4:00 p.m.
4:00 p.m.
4:00 p.m.
4:00 p.m.
4:00 p.m.

North Concourse – LeMay America’s Car Museum

  • LeMay ACM can move into the North Concourse via its private roll-up door located on the south side of the North Hall.
  • Move-in can begin at 4:00 p.m. on Monday, October 13 and 8:00 a.m. on Tuesday, October 14.
  • Each evening LeMay ACM can work as late as it wants to.
  • If working late into the evening, LeMay ACM must inform Show Management each night.

Manufacturer “Display Vehicle” Transporter Drop Off Location

Auto Show Transportation and Receiving and Fuel Check Center All Manufacturer vehicle transport trucks carrying vehicles to be displayed in exhibits or vehicles being brought for Ride and Drives, are required to report to Point B, which is the Auto Transportation Receiving and Fuel Check Center. (Please see the Move-in Route Map)

Hours of Auto Transportation Receiving and Fuel Check Center

Monday and Tuesday
October 13 and 14
8 a.m. until 8 p.m.

GPS Address of Transportation Center

1516 1st Avenue South Seattle, WA 98104.

Unloading of Vehicles

  • At Point B all vehicles are unloaded
  • All display vehicles are checked for fuel levels
  • Vehicles meeting fuel compliance are given entry credentials and driving directions to the pre-show staging area for exhibit display on the 3rd floor of the CenturyLink Field Event Center Parking Garage
  • Ride and Drive vehicles are given credentials and driving directions to the Ride and Drive Center on the 2nd floor of the CenturyLink Field Event Center Parking Garage, or to the pre-show staging area on the 3rd floor of the CenturyLink Field Event Center Parking Garage, if the manufacturer’s Ride and Drive area is not ready.

See Vehicle Fuel Regulations and Fuel Inspection Check-in for additional information on allowable fuel levels for vehicles being delivered for use in manufacturer exhibits.

Vehicle Move-In Fuel Regulations & Fuel Inspection Check-in Process

All manufacturer display vehicles, unless otherwise stated below, must be delivered to Point B, Auto Transporter Receiving-Fuel Check for unloading and fuel level inspection, on Monday, October 13 or Tuesday, October 14, from 8:00 a.m. to 8:00 p.m. daily. (See Move-in Route Map for location.)

GPS address for Point B is 1516 1st Avenue S, Seattle, WA 98104.

Vehicle Fuel Inspection Information for All Halls, Ride and Drives, Electric Vehicles

East Hall, West Hall and Concours Level

  • All display vehicles, including diesel, must be checked at Point B, the Auto Transporter Receiving-Fuel Check Station to be certain that they contain LESS THAN ¼ TANK OF FUEL or, in the case of large fuel tanks, LESS THAN 5 GALLONS. (See Move-in Route Map for location.)
  • If the fuel level exceeds the maximum allowed, the vehicle will not be permitted to enter the building.
  • Following fuel inspection, display vehicles must be moved to the CenturyLink Field Event Center Pre-Show Staging area on the 3rd floor of the Parking Garage.
  • Auto Show staff will give display vehicle drivers
    • 1) directions to the garage staging area
    • 2) a compliance pass to get into the staging garage and later into their exhibit space.

North Concourse

  • All display vehicles, including diesel, must be checked for fuel levels.
  • There will be a fuel level inspector assigned specifically to the North Concourse roll-up door to check vehicles for fuel compliance.
  • All vehicles must have LESS THAN ¼ TANK OF FUEL or, in the case of large fuel tanks, LESS THAN 5 GALLONS.)
  • If the fuel level exceeds the maximum allowed, the vehicle will not be permitted to enter the building.

Ride and Drive Vehicles

There are no fuel regulations for Ride and Drive vehicles. Once Ride and Drive vehicles are unloaded at Point B, the Auto Transporter Receiving-Fuel Check Station, Auto Show staff will give vehicle drivers special Ride and Drive parking permits that will allow them to enter the Show’s vehicle staging garage, and later to set up in their designated Ride and Drive area.

Electric Vehicles

  • Electric vehicles are defined as “totally electric,” if there is no supplemental fuel system or tank to run the engine or any other system in the vehicle. If such fuel conditions exist, the vehicle must comply with fuel regulations specified in the Vehicle Move-in Instructions.
  • Fully electric vehicles are not required to go through the fuel check station; however, once the vehicles are place in the exhibit, their batteries must be disabled.
  • When entering the Pre-Show Staging Area or the Event Center, drivers should tell the Auto Show Inspector they are a fully-electric vehicle.

Fire Department Inspection At 8:00 a.m. on Wednesday, October 15

  • All display vehicles must be unlocked and have their hood open and ready for a Fire Department compliance inspection.
  • The inspectors will be checking to be sure each meets fuel compliance, have their batteries disconnected, and the fuel caps locked or taped.
  • The Show cannot open until every vehicle has been inspected.

Vehicle Move-in Schedule

East and West Exhibit Hall Vehicle Move-in

  • Move-in of display vehicles into the exhibit halls will take place on Tuesday, October 14 after 4 p.m., or earlier, as accessibility to exhibit space is possible.
  • There is no set move-in schedule by manufacturer.
  • Early move in of vehicles is possible in some cases, particularly for turntables, if there is a clear path to reach the exhibit area and permission has been granted by the Show Floor Manager or the Show Manager.
  • Please note that early vehicle move in is at the manufacturer’s risk. Show management discourages early move in because of existing liabilities such as collision with forklifts that are removing empty crates.
  • All vehicles must be in the building by Tuesday evening.

Concours Level Vehicle Move-in

  • Move-in for exhibit vehicles for the Concours level is between 8 a.m. and 5 p.m. on Tuesday, October 14.

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EXHIBIT MOVE-OUT INFORMATION

Manufacturer Display and Corporate Sponsor Exhibit Move-Out

  • Manufacturers and Corporate Sponsors may begin dismantling their exhibits as soon as the public is out of the building around 5:30 p.m. on Sunday evening.
  • Crews may work all night.
  • Display workers must wear their Auto Show Credentials at all times during move-out from Sunday evening through Tuesday.
  • Check with the GES drayage desk for your specific move-out time.
  • Any time extension requested, beyond Monday, must be approved by the GES foreman on duty. Contact Greg Casey at GES 206-423-6390 or gcasey@ges.com.

Vehicle Move-Out

West Hall, East Hall, and Concours Level

  • Move-Out begin Sunday, October 19, at approximately 5:30 p.m., or as soon as the public has left the building.
  • GES will begin removing aisle carpet at approximately 5:20 p.m. After they are through, vehicle move-out will begin.
  • All display vehicles must be moved out of the building Sunday evening.
  • Vehicles may be parked on the secure, third floor of the CLFEC parking garage until Noon Monday morning IF they are not going to be driven back to a dealership or loaded onto a transport Sunday evening.
  • Move-Out Packets will be distributed to all exhibits on Sunday afternoon.
    • Packets will provide your on-duty manager with specific information about Move-Out.
    • Each manufacturer exhibit will be given a Garage Parking Permit for each vehicle being left in the secured overnight staging area on the 3rd floor of the parking garage.
      • Secure key pouches will be provided for vehicle keys.
      • Keys will be secured overnight at CLFEC’s Command Control.
    • Instructions will be provided to your on-duty manager explaining how dealers and transporters pick up vehicle keys on Monday morning. (See Display Vehicle Key Storage and After Move-Out and Retrieval By Transporters)

North Concourse

  • Vehicles in displays in the North Concourse will be able to bring transporters directly up to the North Hall roll-up door to load display vehicles.
  • The roll up door will be opened as soon as the public is out of the building, at approximately 5:30 p.m. on Sunday, October 19.
  • All vehicles must be removed from the North Hall on Sunday evening.
  • More specific instructions will be given to exhibitors on Sunday, October 19.

Instructions for Display Truck Drivers

  • All display trucks arriving for move-out on Sunday, October 19, should report to the GES marshalling yard in the north stadium parking lot on S. King Street.
  • Point A (See the Move-in Route Map).
  • GES will provide move-out instructions.
  • Trucks will be dispatched to the CLFEC by GES as displays are ready for loading or to other supplementary holding locations.

Display Vehicle Key Storage After Move-Out and Retrieval by Transporters

Once vehicles are locked and parking passes are placed on the vehicle dashboards, keys must be brought up to the Show Office where they will be delivered to Building Security later Sunday evening.

  • Vehicle transport drivers arriving to pick up vehicles on Sunday, October 19 – Noon, Monday, October 20, should park in the Auto Transporter Receiving-Fuel Check area (See Move-in Route Map for location).
  • Transport drivers can pick their vehicle keys up at the CLFEC Command Control.
    • The Command Control is located on the east side of the Event Center approximately 200 feet inside the loading dock.
    • Remember, your vehicles are stored on the third floor of the Event Center Parking Garage which is identified as Point C on the Move-In Map.
    • To get to Command Control, you need to walk along the access road on the east side of the Building to get to the loading dock.
    • Then walk back to pick up your vehicles.

If transporters have questions Sunday night or Monday morning, they should contact Building Security 206-781-7510.

If you have parked your vehicles in the Auto Transporter Receiving area, the best route is the access road east of Point C going along the back side of Safeco Field’s Parking Pavilion.

Aftermarket Exhibit Move-Out

  • All products and equipment must be removed between the hours of 5:30 p.m. and 8 p.m. on Sunday, October 19
  • Management is not responsible for the safety of items left in exhibit areas on Sunday night.
  • If you are unable to remove all display materials on Sunday evening, you must check with Show Management to make arrangements to re-enter the CLFEC and remove all materials before noon on Monday.
  • Under NO circumstances may an exhibit be dismantled or removed prior to 5:00 p.m. on Sunday, October 19, or left in the building past noon on Monday, October 20.
  • More specific move-out instructions will be distributed to each exhibit on Sunday, October 19.

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FACILITY INFORMATION

Building Access

During Move-in and Move-Out building all exhibitors wear their Show Credentials at all times when in the building. Personnel will not be permitted to enter or work in the building without Auto Show Credentials.

Auto Show Credentials must be picked up in the Show Office as soon as you arrive on site for move-in.

Manufacturer set-up personnel arriving prior to 8:00 a.m. on Monday October 13, 2014 must enter via the loading dock on the northeast corner of the building and obtain temporary credentials from the CLFEC security office.

  • Workers will be required to show identification and proof of employment by manufacturer or manufacturer-appointed contractor.
  • Temporary credentials must be exchanged for Auto Show credentials in the Show Office as soon as possible after 8:00 a.m. on Monday, October 13.

Sales personnel working at the show will not be issued credentials.

  • Dealership issued blue cards or the employee’s dealership Proof of Insurance shall serve as credentials.
  • Sales personnel can access the Show one-hour prior to Show opening through the Show Office, located on the second floor of the CLFEC parking facility, or through the Show Exhibitor’s Entrance on Occidental Avenue South.

Exhibit Workers with names on lists do not need additional credentials to be in the building.

CenturyLink Field Event Center (CLFEC) Rules

The rules established by First & Goal, Inc., the Public Stadium Authority, and the Seattle Fire Department for the CLFEC must be observed. A complete set of rules may be obtained from the Show Manager. A partial listing of the rules includes:

  • No fasteners may be driven into the walls or floor of the CLFEC.
  • Signage may not be taped to any facility surface, including walls, columns or floors.
  • No helium-filled balloons or balloons filled with a rising agent are allowed in the CLFEC.
  • No pressure-sensitive stickers may be handed out by Exhibitors.
  • No weapons or sharp implements may be brought into the CLFEC or distributed by exhibitors.
  • Exhibitors must have written permission from Show Management and the CLFEC prior to selling any food items. Any food or beverage samples distributed by exhibitors must be very small (e.g. bite size).

Fire Department Regulations

Exhibitors must comply with all federal, state, and local fire codes that apply to places of public assembly. All curtains, buntings, draping, after-hours product coverings, etc. of any kind must be flameproof. Fire Department regulations prohibit the storage of products, literature or any other flammable items behind draperies or in front of doorways.

Under NO circumstances may displays, staging walls, turntables, signs, or display vehicles be placed in front of any fire or public entrance or exit doors. Special care should also be taken not to block or obstruct any fire hose or fire extinguisher cabinets, fire pull boxes or strobe lights.

Open flames are prohibited in the CenturyLink Field Event Center (CLFEC) unless a permit from the Seattle Fire Department has been obtained. Application for permits may be made at the Seattle Fire Department, 220 Third Avenue S., Seattle WA 98104, telephone (206) 386-1331.

Security

The CLFEC provides 24-hour security service on all show floors, during all show dates. This service is for the overall safety and security of the Show and its participants. If your display contains small items of particular value it is recommended that you secure them overnight.

Smoking Policy

Smoking is not allowed inside the CLFEC or within 25 feet of any door, window or air intake, in accordance with Washington State law.

Weapons or Dangerous Implements

No outside weapons or sharp implements of any kind may be brought into the CLEFC or sold or distributed by an exhibitor during an event.

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FLOOR PLANS

  • Click here for the complete Seattle Auto Show floorplan (pdf)
  • Click here for a Concours Level floorplan (pdf)
  • Click here for a complete Ride and Drive Floorplan

For a CAD drawing of the floorplan, please e-mail Jim Anderberg at GES at janderberg@ges.com.

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HOTEL – OFFICIAL AUTO SHOW HOTEL

Silver Cloud Hotel ~ Stadium
1046 1st Ave. South
Seattle, WA 98134
206.204.9800 or 1.800.497.1261

Arrangements have been made with the Silver Cloud Hotel-Stadium, across from the CenturyLink Field Event Center, as the Seattle Auto Show’s Official Hotel.

Rate

  • Special exhibitor rate of $154/164 K/QQ per night* starts Sunday, prior to show move-in, and extends to the Tuesday after show move-out.
  • Any other extensions should be made with the Silver Cloud Hotel-Stadium.

Hotel Address

The hotel is located at 1046 1st Ave. South.

To Make A Reservation

  • Reservations can be made by contacting the Silver Cloud Hotel-Stadium directly at (206) 204-9800 or 1-800-497-1261 and identifying yourself as part of the Auto Show block.
  • You may also click here for a direct link to the Silver Cloud-Stadium.
  • Group name: Seattle Auto Show
  • You will need to enter the following information: Group CodeAUTOSHOW; Password – SEA2014. *Deadline for special exhibitor rate is September 19, 2014.

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INSURANCE REQUIREMENTS

Manufacturer Exhibitors

Manufacturer exhibitors shall provide Show Management with proof of insurance in the amount of $2,000,000 or more per occurrence, indemnifying, holding harmless, and naming as additional insured the Seattle Auto Show, the Lessor, First & Goal, Inc., and the Public Stadium Authority against any and all claims, liability and damages by any person arising in connection with Exhibitor’s use of the space.

The address of the Auto Show event center is: 1000 Occidental Avenue South, Seattle WA 98134

Please fax Certificates of Liability to 206/542-7561, or e-mail to jim@psada.com.

Aftermarket Booth Exhibitors

Booth exhibitors shall provide Show Management with proof of insurance in the amount of $1,000,000 or more per occurrence, indemnifying, holding harmless, and naming as additional insured the Seattle Auto Show, the Lessor, First & Goal, Inc., and the Public Stadium Authority against any and all claims, liability and damages by any person arising in connection with Exhibitor’s use of the space.

The address of the Auto Show event center is: 1000 Occidental Avenue South, Seattle WA 98134

Please fax Certificates of Liability to 206/542-7561, or e-mail to jim@psada.com.

Ride and Drives

Manufacturer exhibitors shall provide Show Management with proof of insurance in the amount of $2,000,000 or more per occurrence, indemnifying, holding harmless, and naming as additional insured the Seattle Auto Show, the Lessor, First & Goal, Inc., International Parking Management, Inc. and the Public Stadium Authority against any and all claims, liability and damages by any person arising in connection with Exhibitor’s use of the space.

The address of the Auto Show event center is: 1000 Occidental Avenue South, Seattle WA 98134

Please fax Certificates of Liability to 206/542-7561, or e-mail to jim@psada.com.

Disclaimer of Liability for Terrorist Acts/Threats

While the Seattle International Auto Show does provide a level of security, the Seattle International Auto Show hereby specifically disclaims any liability for personal injury, property damage, Auto Show disruption or Auto Show closure caused by a terrorist act or acts, or the threat thereof.

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LICENSING REQUIREMENTS FOR DEALERS

Seattle Licensing Requirements for Dealers and Aftermarket Exhibitors

Dealerships and Aftermarket exhibitors participating in the Show are required to provide the Show with their City of Seattle Business License Number, if they have one. Those with business addresses outside the City of Seattle are not required to purchase a license for the Show, but must abide by the City’s B&O tax provisions for show exhibitors as shown below. The Show pays an exhibitor’s temporary license fee to the City for each participating exhibitor from outside the Seattle area that does not already have a Seattle Business License.

Seattle B&O Tax Requirements for Dealers and Aftermarket Exhibitors

All dealers and Aftermarket exhibitors participating in the Show who do not have a current City of Seattle Business License must comply with the statute that states that any order or contract that generates taxable revenues equal to or greater than $50,000 will oblige the exhibitor to acquire a City of Seattle Business License and remit the business tax due.

Washington State DOL Temporary Sub-Agency Permits for Dealers

Dealerships participating in the Show are required to obtain a Washington Department of Licensing, Temporary Sub-Agency Permit through Puget Sound Auto Dealers Association. Information regarding this process will be mailed directly to dealers participating in manufacturer exhibits in the Show. Temporary Sub-Agency Permits will be kept on file in the Auto Show Office during the show.

Washington State Dept. of Revenue Temporary Registration Certificate for Aftermarket Exhibitors

Aftermarket exhibitors are required to provide their Washington UBI Number on their exhibit space contract. Those who are not already registered with the Washington State Department of Revenue must complete and submit a Temporary Registration Certificate to obtain a UBI #. Booth exhibitors are responsible for payment of any State of Washington B&O tax, State sales and use tax, as well as City and/or County sales and use tax.

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ORDER FORMS FOR EVENT SERVICES

Online Order Forms:

Show Services Provider Contact Information

GES - Online

GES – To order online labor, drayage services, furnishings, carpeting, installation services, etc., please click this link for the GES Exhibitor Services Manual:
https://ordering.ges.com/061003151

Or, if you prefer to download a printed version, download the complete Exhibitor Services Manual pdf
https://ordering.ges.com/061003151/fullESM

If you have questions, please contact Greg Casey at gcasey@ges.com or call 206-423-6390.

Electrical Service - Online

Edlen Electrical – www.edlen.com Click on the above link to Edlen, then go to “online ordering” and follow directions. Order will not go through unless you hit SUBMIT ORDER at the end of the order form. Please note deadline dates. If you have questions, please contact Nora Lee at 206-781-2411 or nlee@edlen.com.

Mail-in or Emailed Order Forms:
Download order forms by clicking on the following and then mail the form with your payment to the address shown on the form:

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PRODUCT SPECIALIST INFORMATION
Inside exhibits only

Check-in and Show Credentials

  • Product Specialist credentials are available in the Show Office 8 a.m. – 8 p.m. during move-in and beginning one-hour prior to Show opening during event days.

Product Specialist Lounge

  • A special lounge will be available for product specialists with proper credentials (See Credentials).
  • No dealership employees, booth exhibitors, or other factory representatives will be permitted to use this area.
  • This lounge is located at the south end of the Concours Level near the Show Office and will be open one-half hour before and during all public show hours.

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RIDE AND DRIVES

General Information, Rules and Regulations and Fees

Ride and Drive Locations

  • Ride and Drives are staged on the 2nd floor of the CenturyLink Field Event Center (CLFEC) parking garage using existing parking spaces.
  • Entire sections can be blocked off for individual manufacturers.
  • The parking garage is directly connected to the CLFEC with the Seattle Auto Show’s Main East Show Entrance at the southwest corner of the 2nd floor.
  • The location is totally out of the weather elements and quickly and easily accessible form the Show floor.
  • The majority of the Ride and Drive area is surrounded by half walls that are open to the outside, so there is natural light during daylight hours.
  • The overhead lighting is bright.
  • If electrical service is needed it must be contracted from Edlen Electrical.

Fees – Flat fee plus cost per parking space used

  • The Seattle Auto Show charges a flat $8,500 fee for staging a Ride and Drive regardless of the number of vehicles in the Ride and Drive.
  • CLFEC charges a flat fee of $49 per day per vehicle parking space used. Typically, manufacturers use two spaces per vehicle plus additional spaces for collateral exhibit material.
  • There is no charge for move-out providing vehicles are removed the following day after the Show ends.
  • Show Management calculates total Ride and Drive costs for manufacturers inclusive of Show’s $8,500 flat fee plus the rental of the parking spaces from the CLFEC based on the number of cars times the number of spaces used times the number of days occupied. Set up days are included in the daily charge.
  • Show Management invoices manufacturers prior to event.
  • Show Management lays out entire Ride and Drive for manufacturers. See details below.

Download Ride and Drive floorplan

Download Entire Ride and Drive Information and Fees Packet

Exit and Return Routes for Ride and Drive

The Ride and Drive facility has its own entrance and exit out of the CLFEC, so you will never be caught in arriving or departing event traffic. Exiting and returning to the Ride and Drive area for test drives is very easy. Convenient! Uncomplicated! Quick!

Suggested Test Drive Routes

Show management can provide you one and two mile routes through the city. Mapquest Seattle and follow this suggested route:

  • Exit the parking facility emptying onto Royal Brougham Way S (between 4th Avenue S and Occidental Street S), cross Occidental Street and go one block to 1st Avenue.
  • Turn right and follow 1st Avenue.
  • Continue north about 1 mile and turn right on to University Street.
  • Go one block and turn right on to 2nd Avenue.
  • At S. Washington Street 2nd Avenue splits into 2nd Avenue S. and 2nd Avenue Extension.
  • Make the sharp turn and stay on 2nd Avenue South which ends at the entrance to the CenturyLink Field North Parking Lot on King Street.
  • Turn right on King Street. Go about 150 feet to Occidental Street.
  • Turn left on Occidental Street.
  • Go to the end of the Occidental Street.
  • Turn left onto the service road beneath the elevated Royal Brougham Way ramp.
  • The entrance to the parking garage is just after the service road makes a U turn back to the main street.

Height Limitations

  • Garage Access Ramps
    In the parking facility 9’4” is the maximum height clearance going down the large ramp to the street; 8’6” is the maximum height clearance entering the 2nd floor garage level via the Royal Brougham Way ramp.
  • Ride and Drive Exhibit Space Ceiling Height
    On the 2nd floor, ceiling heights are approximately 12 feet.

Ride & Drive Event Managers & Staff Check-in

  • All Ride and Drive staff should check in at the Auto Show office to pick up their credentials.
  • Show Management will provide all your Ride and Driver personnel and exhibit house personnel credentials at the Show Office.
  • Credentials are needed at all times to enter the CenturyLink Field Event Center. Please advise your staff that they should dress “warmly” because it can be cold in Seattle in October.

Security

The parking garage is closed at night. The entrances have gates that come down. It would be hard to get a car out. However, there is NO security in the parking facility. If you would like to schedule security, you can schedule it directly with Sgt. Fred Ibuki of the Seattle Police Department. Only use off duty police officers.

Sgt.Fred Ibuki 206-684-8912
Seattle Police Department
There is voice mail on this line because Stg. Ibuki is usually not at his desk. The best way to contact him is by email at Fred.Ibuki@seattle.gov.

Parking Permits

  • IPM, the parking vendor, will produce special parking permits for your Ride and Drive.
  • They are the standard rear view mirror parking permit.
  • They will be available at the Show Office when you arrive.
  • These passes will allow your people to exit and enter the parking garage as frequently as necessary without any delay.

Promoting at the Show

Exhibitors may only promote within the confines of their Ride and Drive area or in areas approved by the Show Manager. Selling or promoting, including the distribution of literature, is strictly prohibited in the fire lanes.

Delivery and Set Up of Exhibit Freight

Deliveries before the Show Opens:

  • Delivery of exhibit freight needs to be coordinated through GES, the show’s official contractor.
  • Freight can be delivered directly to the GES

    GES
    4060 Lind Street
    Renton, WA 98057

    Delivery Dates:
    Between Monday, September 10 and Wednesday, October 8, 2014

    OR

    freight can be delivered directly to the CenturyLink Field Event Center by transport and unloaded by GES labor.

    Delivery Dates:
    • Not before Monday, October 13, 2014
    • No later than the day prior to the event opening

Deliveries After the Show Is Open:

  • If freight is scheduled to arrive after the Auto Show has opened to the public, freight must be received no later than 2 hours prior to the opening of the Event on that day. All labor must be contracted through GES. If you need forklifts, they are only provided by GES.

Set-Up of Freight

  • For freight handling and/or exhibit assembly, Greg Casey gcasey@ges.com or 206-423-6390.
  • If there is a storage requirement for crates, GES can make necessary storage arrangements.
  • Dismantle is the reverse of assembly and move-in.
  • Larger properties going to CenturyLink Field Event Center Parking facility need to be delivered by forklift. GES needs a three week notice so they can order the type of forklift permitted on the ramps and parking facility floors.
  • Electrical power needs to be arranged through Edlen Electrical, the facility’s exclusive contractor. (See Show Contractors) There is NO power available in the parking facility, however, Edlen can bring power up from the event center below.

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Show Management

Jim Hammond
Show Manager
206/542-3551
jim@psada.com

Linda Halverson
Executive Assistant
Aftermarket Booth Reservations
206/542-3551
linda@psada.com